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Investigations

LARI is responsible for ensuring an independent inquiry and investigation of all cases of alleged research misconduct at LARI member organizations and referring to research funded by the FNR. To ensure that inquiries and investigations are conducted in an independent, impartial, and unbiased manner, LARI maintains the National Commission for Research Integrity (CRI). The CRI is an independent committee within LARI and comprised of renowned international research integrity experts from diverse disciplinary and geographical backgrounds.

Currently, the CRI is comprised of seven members (see About section for more information). How the CRI operates, in particular when it comes to handling allegations of research misconduct, is defined in the Rules of Procedure for the National Commission for Research Integrity. The most important normative guidance document of the CRI, as well as LARI more generally, is the latest version of the European Code of Conduct for Research Integrity

The CRI may be called upon by anyone with knowledge of, or reasonable grounds to, suspect a case of research misconduct occurring in a LARI member organization or in research funded by the FNR. Allegations can be submitted via the case reporting platform at the bottom of this page or in writing to the Secretary-General of LARI

If you are unsure whether you would like to report an allegation, you may contact the LARI Secretary-General for confidential advice. Such requests for advice and guidance do not constitute an allegation and will not be forwarded to the CRI without your explicit permission.  

Principles

Independence

The CRI is comprised of research integrity experts who are based outside of Luxembourg and who are not affiliated with LARI member organizations or the Luxembourgish research system more generally. They are not bound by any instructions from LARI member organizations, LARI’s Board of Directors, or members of the LARI secretariat in inquiries and investigations.

Impartiality

All inquiries and investigations are conducted with impartiality and neutrality towards the parties involved in an investigation. The CRI acts as steward of research integrity. It is not the advocate of any party involved in an investigation.

Unbiasedness

The CRI undertakes all reasonable steps to ensure that inquiries and investigations are unbiased. Members of the CRI who may have a conflict of interest are excluded from inquiries and investigations. Investigations are led by committee members with the most expertise in a given case and, if necessary, assisted by external experts.

Scope & REMIT

The scope of the CRI is to investigate all allegations of research misconduct that refer to research conducted at LARI member organizations or funded by the FNR.

The remit of the CRI is limited to investigating alleged research misconduct. The Rules of Procedure for the National Commission for Research Integrity define research misconduct as encompassing one or more of the following:

(i) Fabrication, falsification, and/or plagiarism in proposing, performing, or reviewing research, or in reporting research results.

a. Fabrication is making up data or results and recording them as if they were real.

b. Falsification is manipulating research materials, equipment, images, or processes, or changing, omitting, or suppressing data or results without justification.

c. Plagiarism is using other people’s words, work, or ideas without giving proper credit to the original source.

(ii) Other unacceptable research practices that may distort the research record or damage the integrity of the research process or of researchers.

Consequently, forms of misconduct other than research misconduct are not investigated by the CRI. Other forms of misconduct include, but are not limited to, workplace intimidation, discrimination, bullying, sexual harassment, financial fraud, bribery, or corruption. In general, the CRI also does not undertake actions that would conflict with the mandate of other authorities. 

Whenever the CRI receives a misconduct allegation that falls outside the committee’s scope or remit, it will, together with the LARI Secretary-General, try to point the reporting person to the body responsible for investigating the respective type of misconduct. 

Structure

A detailed description of the structure of inquiries and investigations by the CRI can be found in sections 6-12  of the Rules of Procedure for the National Commission for Research Integrity. The following overview summarizes the most important steps:

  1.  LARI receives an allegation of research misconduct.

  2. The LARI Secretary-General informs the Chair of the CRI without delay about the allegation.

  3. The Chair and Vice-Chair of the CRI conduct an initial inquiry to assess whether the allegation falls inside the scope and remit of the CRI and whether it has sufficient credibility to warrant an investigation. They may consult the entire CRI committee. The LARI Secretary-General may communicate with the person(s) or organization(s) that have reported the allegation to gather additional information, if the Chair and Vice-Chair deem the initially reported information insufficient to make a decision.

  4. If the allegation is deemed credible and falls inside the scope and remit of the CRI, the case is accepted for an investigation. Otherwise, the case is rejected for an investigation, and the person(s) or organization(s) reporting the case are informed about the decision within 30 business days.                             
  5. If the case is accepted for investigation, one CRI member is assigned to lead the investigation (the “first reader”) and a second CRI member is assigned to support the first reader (the “second reader”). Usually, the CRI member with most expertise in the research area to which the allegation refers is selected to serve as first reader.

  6. The decision to launch an investigation is usually communicated to: i) the LARI Board of Directors, ii), the person(s) or organization(s) that reported the case (the “complainant”) iii) the LARI member organization(s) directly involved in the case, iv) the person(s) to whom the allegation refers (the “respondent”). However, the CRI may deem it necessary and reserves the right not to communicate the decision to launch an investigation to all or some of these parties if such a communication could jeopardize the investigation.

  7. The first reader and second reader, with support from the LARI Secretary-General, obtain opinions and gather evidence. The LARI Secretary-General serves as the main interlocutor between the CRI and the parties and witnesses involved in an investigation.

  8. The first and second reader report on the findings of the investigation at monthly CRI meetings, and the entire CRI discusses the progress of the investigation.

  9. Upon completion of the investigation, the first reader, assisted by the second reader, drafts a final assessment of the results of the investigation.

  10. The final assessment is submitted for discussion and approval to the entire CRI. If necessary, the investigation resumes until approval is obtained.

  11. Upon approval of the final assessment, the first and second reader, in close collaboration with the LARI Secretary-General, draft a final report that again requires approval from the entire CRI. Final reports, which are strictly confidential documents, must contain the following information: i) a summary of the results of the investigation, ii) an assessment of the results of the investigation, including a clear statement whether research misconduct did occur, iii) an evaluation of the severity of the research misconduct, if applicable, iv) recommendations on corrective, restorative, and/or preventive measures, v) lessons learned.

  12. The final report is sent to the LARI member organization(s) involved in the case. The LARI member organization(s) must communicate the report at least to the person(s) to whom the allegation referred and duly inform all parties whose collaboration is necessary to implement the recommended remedial actions. Moreover, a copy of the final report without personal identifiers is sent to the LARI Board of Directors.

  13. The CRI, through the LARI Secretary-General, informs all parties and witnesses with whom it had communicated during the investigation about the conclusion of the investigation and lets them know which LARI member organization(s) has/have received the final report.

  14. The LARI member organization(s) involved in a case must inform LARI in a timely manner on actions taken in response to recommendations from final reports.

The CRI usually aims to conclude investigations in a timeframe of five months. However, experience clearly shows that the duration of an investigation strongly depends on the complexity of a case. As a result, a longer timeframe may be needed for some investigations. If this is the case, monthly updates about the progress of the investigation will be communicated to the parties who were informed about the launch of the investigation. 

Authority

According to the statute of LARI, the CRI is the sole body authorized to investigate allegations of research misconduct referring to research conducted at LARI member organizations or funded by the FNR. The primary purpose of the CRI is to ensure that investigations of alleged research misconduct are carried out in an independent, impartial, and unbiased manner, and to identify appropriate and proportional remedial actions to restore research integrity in cases where research misconduct had occurred. In that way, LARI supports its member organizations in adhering to their institutional responsibilities to safeguard the integrity of the research record, the research process, and of researchers. 

Responsibility for implementing recommendations described in final reports of the CRI ultimately rests with the LARI member organization(s) involved in the case. To ensure that actions to safeguard and, where necessary, restore research integrity are backed up by due authority, LARI’s interlocutors at our member organizations are institutional leaders. 

Last but not least, it is important to point out that investigations of the CRI are not legal proceedings. Research integrity is primarily based on soft law, such as codes of conduct, guidelines, and a shared ethos. Because of that, neither the CRI nor LARI more generally are able to give legal recommendations or advice on questions related primarily to law.

Reporting aN ALLEGATION of research misconduct

With this form, you can report an allegation of research misconduct to LARI. The case reporting platform follows the highest data protection and cybersecurity standards. You can report an allegation anonymously or with identifying information. The platform also allows you to track the processing of a report you have made and enables you tom communicate with the CRI.